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What’s New in Office 2019

What’s New in Office 2019

Microsoft Office is the most utilized productivity suite in the world; and, there are several reasons why. One of the most cited is that they routinely update the applications with new and innovative features. Office 2019 has been out for just under a year and today, we’ll talk about the biggest improvements Microsoft has made within their signature productivity suite. 

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Why Microsoft Office 365 is a Solid Option for Businesses

Why Microsoft Office 365 is a Solid Option for Businesses

Microsoft 365 has been on the market for a while now, and we thought it would be a good time to go into the different tiers of the platform to give you an idea of what it is, why it is useful, and how your business fits into the latest cloud platform offered by Microsoft. Let’s start with what it is.

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Tip of the Week: Making a Functional Database in Excel

Tip of the Week: Making a Functional Database in Excel

A database is an incredibly useful tool for organizing a lot of information in a relatively concise and accessible way. Did you know that you can Microsoft Excel, to generate a database for your business to use? For this week’s tip, we’ll walk you through this process to help you keep your data organized.

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Tip of the Week: Password Protecting a Word Document

Tip of the Week: Password Protecting a Word Document

All Documents Aren’t Created Equally

If you have a document with a cartoon for the office fridge and another holding the coordinates to the lost city of El Dorado, one page suddenly has considerably more value than the other. This is common with documents in a business setting, and depending on the business, many of these documents can be basic text files. With the popularity of the Microsoft Office there’s also a fair chance that the go-to word processing software in your office is Microsoft Word.

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4 Compelling Reasons to Upgrade to Office 365 Business Premium

b2ap3_thumbnail_microsoft_office_365_400.jpgMicrosoft Office 365 offers many different solutions that allow your employees to be able to do their jobs, keep everything organized, and communicate efficiently. Although, it can be tricky to select a good Office 365 plan for your business. To help streamline operations, the Microsoft Office 365 Business Premium edition offers a versatile selection that can meet any needs your business may encounter.

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Tip of the Week: View Multiple Pages at Once in Microsoft Word

b2ap3_thumbnail_microsoft_word_400.jpgLet’s face it; sometimes you need a bird’s eye view of your Microsoft Word document that a single page can’t provide you with. Wouldn’t it be nice if you could view multiple pages and take everything into perspective? Well, as it turns out, you can. In fact, you can view up to eight pages at once by following this simple procedure.

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Tip of the Week: Take Advantage of Microsoft Outlook’s Quick Step Feature

b2ap3_thumbnail_outlook_email_quick_steps_400.jpgSometimes the reason for not taking advantage of more complex features in programs is that they take multiple steps to complete. For those deterred from these features or functions, Microsoft Outlook has a Quick Steps feature that takes the pain out of multiple-step processes and reduces it to the click of a button.

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Microsoft PowerPoint is Useful, but Not In the Courtroom

b2ap3_thumbnail_powerpoint_no_courts_400.jpgWe all know Microsoft PowerPoint as a great presentation tool which can help you drive information home to the audience. Naturally, this makes it a great medium for use in more than one type of professional environment. It can be used for webinars, lectures, and even the courtrooms; but is a legal trial really a place for a slideshow?

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Tip of the Week: How to Go Back in Microsoft Word

b2ap3_thumbnail_ms_word_400.jpgWhen working on a project, it can be helpful to retrace your steps. This is especially true when using Microsoft Word. To help you find where you were last at in Word, Microsoft has a Go Back command that’s not very well known. For this week’s tip, we’ll show you how to use it.

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Look Out: Critical Microsoft Office Flaw Finally Patched

b2ap3_thumbnail_microsoft_office_vulnerability_400.jpgDoes your office practice proper maintenance and security against the latest threats, like Sandworm and CryptoWall 2.0? You should, or else your business might get a nasty holiday gift in the form of the Schannel vulnerability in Microsoft Office. This particular threat allows a hacker to take over the entire system, making it an exceptionally dangerous vulnerability that you can’t ignore. Thankfully, a patch is available to the general public, so you want to apply it as soon as possible.

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Tip of the Week: Organize Your Microsoft Outlook Contact List

b2ap3_thumbnail_microsoft_outlook_400.jpgWhat's your Microsoft Outlook contact list looking like these days? For many busy business owners, their email contacts list is jumbled and unorganized, making it difficult to do something simple like locate needed information. Here are a few tips to help you better organize your Outlook contacts so that you can quickly find what you're looking for.

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Make Dynamic Infographics with Microsoft PowerPoint

Make Dynamic Infographics with Microsoft PowerPoint

b2ap3_thumbnail_powerpoint_for_infographs_400.jpgNot only can Microsoft PowerPoint make great slideshows, it can also make engaging infographics. The latest trend in marketing is fairly simple: Visual content sells. Images and videos are the most popular way to take advantage of this. Infographics can offer your marketing campaign a combination of text and image, allowing your marketing content to be both engaging and informative.

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Understanding Basic Formulas in Microsoft Excel 2013

b2ap3_thumbnail_Excel_for_databases_and_spreadsheets_400.jpgIt can be difficult to keep track of your budget and expenses, especially when prices and needs are always changing. But perhaps the biggest annoyance is the intense paper trail that you leave behind when building your budget. By taking advantage of Microsoft Excel's formulas, you can easily keep track of your budget and alter it as prices change and demand increases.

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How to Avoid a Major Spelling Debacle in Microsoft Publisher


b2ap3_thumbnail_publisher_400.jpgSpell check makes spelling super easy. All you have to do is regurgitate a string of letters that halfway sound like the word you're thinking of and the red squiggly line will take care of the rest. Admittedly, spellcheck has turned most of us into lazy spellers, which is why it's crucial that your spell check settings are adjusted properly when using Microsoft Publisher.

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How to Properly Cite Sources in Microsoft Word 2013

b2ap3_thumbnail_word_2013_400.jpgMost people think of Microsoft Word as a normal word processor, and to an extent, that's exactly what it is. But did you know that Word 2013 has a built-in citation mechanism for your research needs? Say you are writing a white paper for marketing use, and you took specific statistics from a website. You want to make sure you cite these facts. Why? Because if you cite them, it makes your business look professional, and it looks good when you know how to credit someone else's work.


Finding the Citation Options
Word 2013 can do a lot of neat stuff, and it's easy to lose your way around the program if you don't know what you're looking for. After opening a new document, look for the References tab at the top of the page.

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From here, you have all sorts of options to organize the white paper. A table of contents looks professional on the front page of your white paper, and it will help the recipient locate what they are looking for with relative ease. Footnotes let you add a note to the bottom of the page corresponding to a certain word or phrase used in the paper. You click Insert Footnote, and it will automatically format the page to allow for the footnote. For example:

cit pic 2

Note the word "bury". See the little symbol next to it? That's the footnote. If we look at the end of the document, we find the note that corresponds with it:

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Footnotes are especially useful when you want to include a definition of a word, but don't want to put it in the white paper itself, maybe because you don't want to muck up the text with definitions. This way, people who don't know what a particular IT term means can see what it is in the footnote! Pretty useful, eh?

One of the more useful functions of this tab is the ability to do in-text citations. These allow you to cite sources in the middle of your paper. You click Insert Citation and Insert New Source, and this window will appear:

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Here you can enter in any relevant information about the source. Depending on which style it needs to be (i.e. MLA, APA), you may only need some information. Afterward, the citation will appear at the end of the sentence/quote.

Microsoft Word 2013 will even save the citation for you so you can use it multiple times without reentering all of the data for that source. Talk about convenient!

Once you are done with your work, you can insert a bibliography or Works Cited page at the end of your document, which lists all of the sources that were referenced or used. Just click on the Bibliography button, and select what you need from the drop down bar:

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Click on the one that you want, and it will list all of sources that were used for citation in your white paper.

While Microsoft Word 2013 has some of the more recent citation styles, it is also important to cross-reference the results to ensure that they meet the specifications of the style you are trying to use, especially if you want to look as professional as possible!

For more tips on how to increase productivity and how to use Microsoft Word more efficiently, contact Machado Consulting at (508) 453-4700. Our IT professionals are here to help you with any concerns you might have about new, and old, Microsoft products.

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