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Happy New Year! It's a great time to organize your files! |
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Written by Helder Machado
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Tuesday, 10 January 2012 06:13 |
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The tips in this article can help you learn how to better manage and organize computer files. After you’ve decided on a strategy for organizing and managing files and folders, we bet you’ll see improved time management skills and increased productivity.
Use these tips to help with organizing your computer files.
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Use Documents. For many reasons, it's smart to take advantage of the Documents feature, which is called Documents in Windows 7 and in Windows Vista and is called My Documents in Windows XP. In Windows 7, the Documents feature is actually a virtual library. Learn more about working with libraries. Libraries are a flexible way to organize your files in Windows 7 without moving them into one location.
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Adopt consistent methods for file and folder naming.
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Keep names short. Even though you can use long file names in Windows, you should not necessarily do so. Long file names can be harder to read.
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Separate ongoing and completed work. To keep the Documents folder from becoming too unwieldy, use it only for files you're actively working on. As a result, you can reduce the number of files you need to search through and the amount of data you need to back up.
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Store like with like. Restricting folders to a single document type (or predominantly one type) makes it easier for you to find files. For example, with all of your graphics in a single folder—or in a single library in Windows 7—it's easy to use the slide show feature in Windows Explorer to find the right picture for your newsletter.
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Avoid large folder structures. If you need to put so many subfolders in a folder that you can't see all of them at a glance, consider creating an alphabetic menu.
Alphabetized folders can help you stay organized.
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Use shortcuts and shortcut links instead of multiple copies. If you need to get to the same file from multiple locations, don't create copies of the file. Create shortcuts to it instead. Shortcuts are links to files or programs and are represented by icons with an arrow in the lower-left corner. To create a shortcut, right-click the file and then click Create Shortcut.
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Quickly get to the items you use every day. Jump Lists, a fun new feature in Windows 7, are lists of recently opened items, such as files, folders, or websites that are organized by the program that you use to open them.
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Consider storing documents online. You can also keep documents your company’s Microsoft SharePoint 2010 site or on Windows Live SkyDrive so that you can easily access them from outside the office, share them, and edit them online by using Office Web Apps.
Learn more about working with folders:
For this and more tips, check out the complete article at:
http://www.microsoft.com/atwork/productivity/files.aspx
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Last Updated on Tuesday, 10 January 2012 06:26 |
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10 Golden Lessons From Steve Jobs |
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Written by Helder Machado
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Saturday, 31 July 2010 23:48 |
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“I think we’re having fun. I think our customers really like our products. And we’re Always trying to do better."
His accomplishments and character helped define a generation and change the world. He is co-founder of the fairytale company we now know as Apple Computers. And he is the visionary of the personal computers world that led the entire computer hardware and software industry to restructure itself.
This man with boundless energy and charisma is also a master of hype, hyperbole and the catchy phrase. And even when he’s trying to talk normally, brilliant verbiage comes tumbling out. Here’s a selection of some of the most insanely great things he said, golden lessons to help you succeed in life, Jobs-style:
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Last Updated on Sunday, 01 August 2010 17:56 |
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Read more...
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Do you really need the new iPad? |
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Written by Helder
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Thursday, 10 March 2011 07:30 |
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Well the new iPad is here, the "iPad 2". Should you go out and get one? While I'm as "techno-geek" as they come, I'm not sure you should. I know what you're thinking, but Helder it has the new design and it's thinner, lighter and faster; and it also has "FaceTime", Smart Covers and a 10 Hour Battery.
Well, first and foremost, i would say is if you don't have one, do you need FaceTime, Smart Covers, etc? Because if you don't then the original iPad pricing will most likely drop and now is a great time to pick one of those up. If you've already purchased the original iPad, then I would enjoy it as I have enjoyed mine. They are great and I use mine everyday; for work AND for fun! While I think FaceTime and Smart Covers are cool, it's definitely not a deal breaker for me and I LOVE my iPad.
The iPad has changed the landscape of computing and will forever be one of those devices that shaped the future of technology. Steve Jobs, Apple’s CEO, was quoted as saying, “iPad creates and defines an entirely new category of devices that will connect users with their apps and content in a much more intimate, intuitive and fun way than ever before.” Well Apple has definitely succeeded in achieving that goal. In fact I would say they hit the ball out of the park!
All of the other manufacturers out there have spent the last 12 months trying to play catch-up to Apple. Apple OWNS, the "Tablet" arena. No really, 95.5% market share to be exact. The other players are doing well, but they still have a long way to go. Here is a list of a few other devices similar to the iPad:
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BLACKBERRY PLAYBOOK
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HP TOUCHPAD
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TOSHIBA TABLET
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MOTOROLA XOOM
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SAMSUNG GALAXY TAB
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ASUS EEE PAD TRANSFORMER
Some of these devices are very promising, in fact the Motorola Xoom is definitely worth a look. How about Microsoft? Where is Microsoft's answer? Microsoft won't even have a dedicated OS for the tablet until 2012, see article. I believe Apples toughest competition is not going to come from Microsoft as some would have expected, but actually from Google. With their Droid platform they are definitely giving Apple a run for their money. All you have to do is look at the phone market and that is what is happening in the Tablet industry also.
So back to the original question, "should you buy the new iPad? I would hold off for now on the iPad 2, especially if you already own the original iPad. If you're in the market for a Tablet, take a look at the original iPad, it may meet all of your needs for less money. If you own a Droid, take a look at their tablets, they are definitely worth it! |
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Last Updated on Thursday, 10 March 2011 08:42 |
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Clean-up your Outlook auto-complete list from Machado Consulting |
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Written by Helder Machado
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Tuesday, 26 October 2010 17:21 |
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If you're like most of our clients, you use Microsoft Outlook. One great feature that Microsoft implemented some time ago is auto-complete lists. You may not know what an auto-complete list is but if you create a new email message then you probably have used them in the past. An auto-complete list is the feature that allows you to start typing in the to field and magically the email addresses of recently used addresses self-populate. Then you just select the one that you want to use, pretty easy right? Well after a long time, these start to get cluttered and if friends change emails you could end up bouncing back as undeliverable or worse you could send an email to the wrong person.
In previous versions of Outlook such as 2003 and 2007 you would have to start to type the address and then using only the keyboard, arrow down and then hit the delete key, great if you know that but most people do not know that. With Outlook 2010, Microsoft implemented a small “x” add the end of the address and now you can select the “x” with the mouse and that would delete the stored email address from the auto-complete list. Pretty handy I must say.
Machado Consulting is a Veteran Owned Small Business (VOSB) company in Worcester, MA that provides more than IT support to small and medium size businesses. Machado Consulting was founded on the idea that great, quality IT support should be available not just for the Fortune 500 companies, but for all companies. For IT support in Worcester please contact Machado Consulting. |
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Last Updated on Sunday, 07 November 2010 22:07 |
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Written by Helder Machado
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Monday, 20 September 2010 08:16 |
STOP procrastinating and back up your data. If you need help give us a call. Sign up for a risk free Carbonite trial: http://tiny.cc/zxosm
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Last Updated on Sunday, 26 September 2010 20:48 |
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